NOTE: There are instances in which information can be disclosed without prior written consent of the student. University officials may require access to student records in the course of the performance of their assigned duties. Further, confidential information can be disclosed without prior written consent of the student (a) in connection with conditions of certain financial aid awards; (b) when the campus is complying with a judicial order or subpoena; and (c) when authorized federal or State officials are conducting an audit or evaluation of federally supported educational programs. There are also other situations in which the University is required to disclose information. See Policies Applying to Campus Activities, Organizations, and Students, Part B, Section 130.721 for a list of exceptions.
Normally, the campus will release the following as personally identifiable information which can be made public:
* Student's name;
* Address (campus email, local, and/or permanent) and telephone numbers;
* Date and place of birth;
* Major field of study, dates of attendance, number of course units in which enrolled, degrees and honors received;
* Grade level
* Enrollment Status (e.g., undergraduate or graduate, full-time or part-time)
* Photo
* Most recent previous educational institution attended;
* Participation in officially recognized activities, including intercollegiate athletics;
* Name, weight, and height of participants on intercollegiate University athletic teams.
However, students have the right to refuse to permit any or all of these categories to be designated public information with respect to themselves. (See the NOTE above.)
If a student requests that information from his or her records not be regarded as public information, then the information will not be released to anyone without the written consent of the student. The student should be aware of the important implications of exercising this right. For example, if a request is made to withhold from disclosure a student's name and degrees and honors received, the campus cannot release for publication information any honors received by the student, such as election to Phi Beta Kappa, and cannot include the student's name and degree earned in the campus commencement program without the written consent of the student. Similarly, if a request is made to withhold from disclosure a student's name and dates of attendance, a student's status as a student cannot be verified for potential employers without the written consent of the student. Further, if a student's last instruction to the campus was to withhold from disclosure the degree granted to that student and the date on which the degree was conferred, that information cannot be confirmed for a third party in connection with the appointment of that graduate to a new position or in connection with an honor that individual received without the written consent of the student.